5/28/20 Administrative Meeting Notes

5/28/20
Attendees: Meredith Walters, Tony Miller, Susan Crawford, Neville Carson, Denis Hearn, Kenn Allen

The group discussed:
- Whether the group should be open or closed
- Optimal size
- Procedures for admitting new members
- Admission of Sylvia Rivers-Wortham

Questions were decided by majority vote.

Decisions:
- The group will remain closed. Decision to be revisited in three months on 8/28/20 (or thereabouts).

- The maximum number of members is six. Decision to be revisited in three months on 8/28/20 (or thereabouts).

- Procedures for admitting new members:

Group must be below the maximum number of members.

1. Prospective member visits the group and submits a writing sample. 

2. Current members evaluate the sample and decide whether to move forward with the prospect; decision is by majority vote.

3. If the group decides to move forward, the prospect is invited to attend another meeting and submit critiques for that meeting's submissions. Proceed to step 4. 

     If the group decides to stop the process with the writing sample, the prospect is offered a place on a waiting list to see if a more suitable group can be formed in the future and the process ends.

5. The group meets separately, or exchanges emails, to decide on the prospect's admission based on the writing sample and the critiques.

6. If the group decides to admit the prospect, the facilitator informs them and the process ends.

     If the group decides not to admit the prospect, the facilitator offers them a spot on a waiting list to see if a more suitable group can be formed in the future and the process ends.

Sylvia Rivers-Wortham:

Because the group decided to keep the headcount at six, Tony will offer her a place on a waiting list. The group agreed Sylvia would be a good addition.